Archive messages mac outlook 2011

In the File menu select Export!

Outlook 2011 OLM Solutions

Looks like this: That will make a file where you want it containing only archived emails. Sign up or log in Sign up using Google. Sign up using Facebook.

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Hot Network Questions. Ask Different works best with JavaScript enabled. Select Product Version. All Products. When you try to set up Microsoft Outlook for Mac to use the archive mailbox feature in Exchange Online for Office , your attempt fails. To work around this behavior, use Outlook Web App for mail, and apply retention policies in Exchange Online. Use the following settings when you apply the retention policies: You can create an archive mailbox for a user's primary cloud-based mailbox. Users can use the archive mailbox also known as a personal archive to store historical messaging data by moving or copying messages from their primary mailbox to their archive mailbox.

For more information about the archive mailbox feature in Exchange Online, see Enable or disable an archive mailbox in Exchange Online. Still need help? Go to Microsoft Community. Last Updated: Did this solve your problem? Yes No.


  • I want to export to iCloud or to some other type of archive file.
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Bob Thordarson. Categorize your Emails Before you can archive emails you must go through your email and categorize what you want to archive. Creating a Category Creating a category is easy.

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Next, choose a color and type the name of your category. Click OK. Now begin highlighting emails that you want to archive and click the Categorize button on the ribbon bar and choose Archive or the applicable folder you created.

Cleaning Up your Mailbox - Outlook 2011 for Macintosh

When you categorize an email, the name of the category is placed on the far right hand corner of the email. Your emails are also categorized by the color you choose. Exporting your Email Now that you have categorized your email, it is time to export them. Begin by selecting File Export from the Outlook menu.

How to Archive Email in Outlook for Mac

Next, select Outlook for Mac Data File. Select the category that you created and assigned your emails.


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  4. Deselect everything but the Mail checkbox. Click the Arrow to continue. At this point in time, accept the default of No, do not delete items.